Dear Geoffrey Wellington,
This letter is a formal invitation to the government of New Sanctuary to join the newly forming Greater Dunwarren Security Quorum. This is a citizen-based initiative, which will result in representatives of the five separate areas of the Dunwarren regularly meeting to speak on level terms about issues that effect the city.
Included with this letter is a preliminary outline of the role of the Quorum. I hope it elaborates on some of the topics we discussed last dark. I would be greatly honoured if the leader or leaders of New Sanctuary could read this document to determine if they desire to send a representative.
I am led to believe that New Sanctuary seceded because there were concerns about the moral and theological status of the other areas and their respective governments. Please do not let this dissuade you from sending a delegate to the Security Quorum. The well being of your representative would be guaranteed and it would be an opportunity for the New Sanctuary government to express its own agenda to the rest of the Dunwarren. There are no strings attached, and the sharing of perspectives can only mutually behoove the separate Dunwarren territories, and all their respective citizens. The Security Quorum cannot force your representative or the New Sanctuary government proper to perform any action. Your government may choose to use the Security Quorum as a medium to increase cooperation between your own government and those of the areas around you, but any such steps would be on your own terms. Finally, inclusion in the Security Quorum with the other members would validate the sequestration of New Sanctuary, as your delegate would be given equal status as those of Old Sanctuary (and the other wards).
Once a decision has been made, please send a letter to myself at the Last Stand. The time and place for the first meeting will be determined once all the responses have been received.
Regards, Aledrec of Yhaunn.
The Security Quorum will consist of delegates drawn from each of the five independent areas of the greater Dunwarren area. To date these are: The Magiocracy of the Spellguard; Old Sanctuary; Lower Sanctuary; New Sanctuary and the Mycopolis. A representative for each of these areas will be chosen by the ruling body, or closest approximate organisation. These delegates are empowered to make decisions and agreements to whatever degree their leaders see fit.The New Dunwarren Security Quorum’s primary objective is to allow a level playing field for the transmission of information amongst the different territories of the Dunwarren. With this cooperative goal in mind, the members would be briefed by the leaders of their respective areas, and they would express the will of their constituents.
There is no specific agenda for the Quorum, but topics of consideration might include, but not be limited to: - Cooperation in times of invasion or war. - Shared security or law enforcement information. - Trade, both internal and external. - Delineation of borders and areas of influence or significance. - Pressing social or theological issues. The Security Quorum will not have power to make binding decisions based on majority vote. All decisions made will be by consensus of the participating representatives. So, for example, three participating members might agree to a mutual law enforcement policy, but they would have no power to enforce this policy on the remaining two members. The location of the meeting would be rotated among the different member organisations. The hosting member will gain no special privilege or power at the meeting. The hosting member would be responsible for securing the safety of the venue and the representatives. All representatives would be guaranteed safety when travelling between a meeting of the Security Quorum and their respective territory.
Duration between meetings to be determined by the delegates based on the pressing needs of Sanctuary, but in no case less than once each calendar month.
These rules act as a preliminary outline only. The delegates may choose by consensus to amend or rewrite them as they see fit, keeping in mind the greater goal of inter-factional cooperation in Sanctuary.
An independent stenographer will be present at each meeting, and will provide a transcription of the meetings to the governments of each sitting delegate.